How to Download and Fill Schengen Visa Application Form Step-By-Step - Visa Reservation (2023)

VR Team | Feb 18, 2020 | 0 comments

The Schengen visa is one of the most applied for visas in the world. In addition to the United States, United Kingdom, Australia, and Canada, the Schengen countries form part of the list of countries that receive the most visa applications. In this article, you will learn where and how to download the Schengen visa application form, Sample Schengen application form in English and other languages, and instructions to download and fill the visa application form.

How to Download and Fill Schengen Visa Application Form Step-By-Step - Visa Reservation (1)

The Schengen area comprises of 26 countries which are a part of the Schengen Agreement. These countries include:

Czech RepublicLuxembourg

How to Download and Fill Schengen Visa Application Form Step-By-Step - Visa Reservation (2)

Any person wishing to travel to these countries either on tourism or studies or business/work needs to apply for the Schengen visa.

While the Schengen visa application form is easy to fill, some of the Schengen member states like France and Germany often reject visa applicants for the slightest problem in the application form. Take the 2017 Schengen visa rejection rates for example. France rejected 13.64% of its applicants, Netherlands 10.1%, Spain 8.2%, Italy 7.66%, and Germany 7.63%.

Each of the most-visited countries in the Schengen area has very stringent application processes and high rejection rates. This makes filling-in the Schengen visa form a challenge. But by filling the application form correctly, you can ensure your form isn’t rejected, and you are granted the Schengen visa.

New Harmonised Schengen Visa Application Form – Sample

How to Download and Fill Schengen Visa Application Form Step-By-Step - Visa Reservation (3)How to Download and Fill Schengen Visa Application Form Step-By-Step - Visa Reservation (4)How to Download and Fill Schengen Visa Application Form Step-By-Step - Visa Reservation (5)How to Download and Fill Schengen Visa Application Form Step-By-Step - Visa Reservation (6)

Schengen Visa Application Forms

Starting Feb 02, 2020 you have to download the NEW HARMONISED SCHENGEN VISA APPLICATION FORM, fill and print it. This should normally work and well accepted for all the Schengen countries.

If you are looking for individual country or language specific Schengen application form then you can use below resources to either download the application form, fill it and submit it along with the Schengen Visa application or directly submit online, print out and take it along with you for the Schengen Visa interview. Please follow the application instructions from the respective embassy you are applying for.

Austria – DownloadLiechtenstein – Download
Belgium – Download or Click HereLithuania – Submit Online
Czech Republic – DownloadLuxembourg – Download
Denmark – DownloadMalta – Download
Estonia – DownloadNetherlands – Download or Submit Online
Finland – DownloadNorway – Submit Online
France – Submit OnlinePoland – Submit Online
Germany – DownloadPortugal – Submit Online
Greece – DownloadSlovakia – Download
Hungary – DownloadSlovenia – Download
Iceland – DownloadSpain – Download
Italy – Submit OnlineSweden – Download
Latvia – Submit OnlineSwitzerland – Submit Online

Schengen visa application fees

Adults €60
Children 6 years – 12 years€35
Children below 6 yearsFree
Adults/children traveling for academic and research purposeFree/Reduced
Representatives of Non-profit organizations under the age of 25, traveling on cultural, academic or peace missionsFree/Reduced

Sections in the Schengen visa application form and how to fill them

Here we give you tips on filling the Schengen visa application form correctly, with inputs on how to improve the chances of your application being accepted.

As a rule, ALWAYS use the information available in your passport as the basis for filling your visa application form.

The various sections in the Schengen visa application form are:

1. Surname (Family Name)

When writing your surname, be sure to write it exactly as it is in your passport. If you use hyphens in your surname (in the event you’ve combined your maiden and married names), be sure to include the hyphens.

(Video) How to fill schengen visa application form - Schengen Visa update 2023

2. Maiden Name

Here, you need to write the surname you were given at birth. If you are married and have changed your name, write your father’s name/surname here. Even if you haven’t changed your name, be sure to enter your surname here.

3. First Name

Write your legal first name here, as given in your passport.

4. DOB

Write your date of birth in the DD-MM-YYYY order. For example, if you were born on June 1st, 1980, you should write your date of birth as 01-06-1980 in the application form.

5. Place of birth

Write the place of birth as mentioned in your passport. Be careful with the spellings as they matter.

6. Country of birth

Enter the name of the country you were born in. You must do this even if you aren’t using the passport of the country of your birth.

(Sometimes, people with dual citizenship choose to travel with stronger passports which make getting the visa easier. In such a scenario, you will have to declare both of your citizenships. For example, if you were born in Thailand, but live in and have the citizenship of the United States, you will need to write Thailand here.)

7. Current Nationality (or Nationality at Birth, if different)

If you hold dual citizenship and are actively enforcing this citizenship, write the name of the country where you are a citizen.

(In the example above, you write ‘United States’ as you currently reside and stay in the US.)

8. Gender

Check the option – Male and Female – as is most appropriate.

It is to be noted that some countries in the Schengen area do recognize ‘indeterminate’ and ‘non-binary’ genders on the birth certificate. But the visa application currently offers only two gender options, and applicants must select the one that they identify with the most.

9. Civil Status

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This refers to the marital status of the applicant. Check the box that is most appropriate.

10. Minor

If the applicant is a minor, it is important to write the name, residential address, telephone number, email address, passport details, and occupation details of the parent/guardian.

11. National Identity Number

Some countries have a national identification number for each citizen. If you do have such a number, please mention the same.

12. Travel Document Type

Travel documents can refer to your passport, residential permits, citizenship certificate, and any other visa that you hold and which are valid at the time of the application process. Mention the type of travel document here which you are using as proof of your nationality.

13. Travel Document Number

Write the travel document number in this section.

14. Issue Date

This refers to the passport issue date. Write it in the same format as given in the passport.

15. Expiration Date

This refers to the passport expiry date. Write it in the same format as given in the passport.

16. Issued By

This refers to the body which has issued the passport. Specify the name of the authority and place of issue as given in the passport.

17. Personal Information Regarding a Family Member who is a European Union, EEA, or Swiss National

If your spouse/parent/sibling/friend is a citizen or permanent resident of the Schengen/EU/EEA/Switzerland, mention his/her name, residential address, telephone number, email address, passport number, DOB as per passport, and your relationship status with them.

18. Relationship

(Video) How to apply for a Schengen Visa? | Step-by-Step Guide| Everything You Need to Know? France Visa

This refers to your relationship with the family member/friend who is residing in the Schengen/EU/EEA/Switzerland. Here you will have many boxes available. Check the option that is correct.

19. Applicant’s home address, email address and telephone number

Provide your residential contact details; your address, personal email address, and mobile number. If you are writing your office number or email, mention the name of your office, the address, and contact details.

In the case of a minor, please specify if the contact details belong to the parents or guardians.

20. Residence in Another Country

If you do reside in another country (other than your country of nationality), provide the address, telephone number, and email address of the place of residence in that other country, along with details about your stay. If you are a tourist or are on student/work visa, specify the expiration date. If you’re a permanent resident or citizen, mention the residency permit/citizenship number.

21. Current Occupation

Write the same occupation as listed on your passport. If you weren’t employed before, but are now, write it like this – Engineer (former graduate student). If you currently aren’t working anywhere, you can mention – No Occupation – here.

22. Employer or Educational Institution

Write the name of your office or educational institute, with its address, telephone number, and email address. For the office, mention if it’s public service, academic or private.

23. The Main Purpose of Your Trip

Many options will be provided under this section. Check the one that is the most appropriate.

24. Additional information on purpose of stay

Provide additional documentation that justify your purpose of the trip.

25. Destination Member State

This should be the name of the country where you will be residing the longest for the duration of your visit. If you are staying in France for ten days and Belgium for five days, you should write France here.

26. First Entry Member State

This should be the country you will be visiting first in your itinerary during your visit to the Schengen area. Let’s say in the above example, you enter Belgium first from your home country and then travel to France. You need to write ‘Belgium’ in this section.


27. Number of Entries Requested

You will be provided with a few options here, check the most appropriate option.

28. Fingerprint

If you have already given your biometrics, check the box “Yes” and enter the date when you had provided the biometrics. If “No,” check the relevant option.

29. Entry Permit for Your Final Destination Country, If Applicable

If the final country of the visit is outside the Schengen area, mention the dates of entry and exit to that country with the visa/application number next to it. If you are going to the UK after your Schengen visit, mention details about the UK visa and travel dates here.

30. Inviting Person’s Name

If someone is sponsoring your stay in the Schengen area, mention the name, address, telephone number, and email address of the individual.

31. Host Organization/Firm Name and Address

If a company/institution is inviting you on a business/event, mention the name, address, telephone number, and email address of the organization.

32. Travel and Living Expenses During Your Stay Are Covered by?

You will be offered many options in the application. Check the box that is the most relevant to your situation.

33. Place and Date

Date the application with the date when you are actually filling the form, even if you attend the visa interview at a later date. The same goes for the location; enter the location where you fill the form and not the location of the consulate (if they are different).

34. Signature

Sign the application form; your signature should match the signature given in your passport.

A properly filled-in application form is half the battle won. A transparent and comprehensive form with all the honest details will ensure that you get awarded your Schengen visa. Follow the above tips and fill in your application form with ease.

About Us

At Visa Reservation, we strive to simplify the visa process by providing free visa consultations, cover letter templates and no objection letter templates for our clients from US, UK, Canada, Philippines, India, China, UAE, Europe, Nigeria and globally. We also offer flight itinerary for visa, travel medical insurance, hotel reservations for visa and much more. To learn more about how we can help you with our visa services, please feel free to contact us today.

(Video) Schengen Visa - 5 Easy Steps to Apply

Last Updated on February 18th, 2020


How do I book a Schengen visa appointment? ›

Making your appointment

In order to make your appointment, you will need to go to the website of the embassy or consulate that you dealing with and use their online booking system and choose a convenient date and time for your appointment. If they do not have an online booking system, you can phone or email them.

Can you print visa application form? ›

Filling your application form number and your passport, you can still download the form to your local computer. Then you can print the form again. **Due to the pandemic, please contact us by email if you need to apply for visa. What if I forget to print out my online application form?

How to fill France visa application form online? ›

Visa Application Guidelines
  1. STEP 1 - Gather information on your situation. Seek information and check if you need a visa or not. ...
  2. STEP 2 - Set up my online application. Fill out the visa application form. ...
  3. STEP 3 - Book your appointment. ...
  4. STEP 4 - Submit your application. ...
  5. STEP 5 - Track your application.

How to apply for Schengen visa through VFS? ›

Step-by-step guide
  1. Identify visa type. Choose the right visa for your trip. ...
  2. Begin your application. Get started with your visa application. ...
  3. Book an appointment. Choose a Visa Application Centre and make an appointment. ...
  4. Pay your fees. ...
  5. Visit a Visa Application Centre. ...
  6. Track your application. ...
  7. Collect your passport.

What documents do I need to enter Schengen? ›

What do I need to enter the Schengen area?
  • A U.S. passport (with applicable visas, if needed), valid for at least 90 days beyond your intended date of departure from the Schengen area. ...
  • Sufficient passport validity for each country you will visit.
  • Justifiable purpose of travel.
Jan 3, 2023

How long does it take to book an appointment for Schengen visa? ›

You will have to wait at least 15 days for your Schengen Visa to be processed, though the processing time will depend on your case. In specific cases, embassies can take 30 days to process a visa, and the Schengen Visa processing time could even be as long as 60 days in extraordinary circumstances.

Can I walk in without appointment for Schengen visa? ›

Apply on Walk-in basis either without an appointment, before your scheduled appointment date or after missing your appointment date. This service allows applicants to submit their application without appointment, or before and after their scheduled appointment date, during opening hours of the Visa Application Centre.

Do I need to book an appointment for Schengen visa? ›

Schengen Visa applications need to be submitted in person on the scheduled date/time. Please arrive on time. The appointment is only valid if the applicant 's name and passport number entered into the booking system match with the data on the travel document submitted with the application on the day of the appointment.

How to print completed visa application form? ›

In order to do so, go into the Consular Electronic Application Center website and select the Embassy or Consulate at which you are applying. Hit “Option C-Retrieve Application” on the Getting Started page and enter your application ID number. From there you will be able to view and print your confirmation page.

Can I fill visa application form by hand? ›

Application forms are to be filled in on computer.

Does Schengen visa application need to be handwritten? ›

Now the question arises, Can Schengen visa application be handwritten, the answer to this question is yes, and the visa application form can be handwritten but only in the case where you are applying for it through any offline window.

Can I go to VFS without appointment for Schengen visa? ›

VFS Global will process your visa application without a pre-booked appointment.

How do I get a Schengen visa from the US? ›

To apply for a Schengen visa in the US, you need to submit the following documents:
  1. Visa application form – completely filled with the required information. ...
  2. A valid passport or Travel document. ...
  3. US residence permit. ...
  4. Photo – taken within the last three months. ...
  5. A cover letter. ...
  6. Round-trip Flight Itinerary.

Which country gives longest Schengen visa? ›

If you want to go to a one-day conference in the Netherlands and a two-day conference in France, your purpose of travel is the same for both countries. Apply for a visa for France, because you will be staying there the longest.

How to download application form from VFS Global? ›

You can also obtain this form from our application centres mentioned on To download a form: Click on the form link. When the form opens, save the form on your computer.

How much is VFS appointment fee? ›


In local currency, this amount is approximately 2909 INR. A convenience fee of INR 165/- is also applicable.

What is the fastest processing time for Schengen visa? ›

When making travel plans to Schengen countries, it is important to consider the processing time for Schengen visas. Fastest Schengen Visa processing time: Less than 72 hours. Slowest Schengen Visa processing time: More than 15 days.

What do I need to bring to my Schengen visa appointment? ›

  1. Schengen visa application form. ...
  2. Photo has to be glued to the application form. ...
  3. Valid, unexpired passport. ...
  4. Proof of residence in the consular jurisdiction: State ID, Driver´s License or Student ID.
  5. Proof of legal residence in the United States. ...
  6. Travel medical insurance. ...
  7. Visa fee.
May 4, 2023

Do US citizens need a Schengen visa? ›

Citizens of the United States with a valid US passport can travel to 27 European member countries of the Schengen Area for a maximum of 90 days without having to apply for or obtain a Schengen visa for short-term tourism or a business trip.

How long does it take to get a Schengen visa from the US? ›

It usually takes around two weeks or 15 days to process a Schengen Visa from the U.S.A.. It may - however - take as long as 30 or even 60 days in exceptional circumstances.

Why are there no appointment slots for Schengen visa? ›

It is not possible to get a London appointment for any Schengen country to get a visa, this is because companies are buying all the appointments and selling them for £250-£500 (just for the appointment before the visa fees). Meaning only rich people who require visas can go to the Schengen area.

Can we apply Schengen visa online? ›

Please fill out the online application form, print it out, sign it and submit it along with the other documents. All Schengen applicants are kindly requested to fill in the online application forms according to VIDEX format, which can be found above.

Can I apply for Schengen visa immediately? ›

The application must, in principle, be submitted to the Consulate at least 15 days before the intended journey and cannot be lodged earlier than six months before the start of the intended journey. You may have to book an appointment before lodging the application.

What if there are no appointments available for visa? ›

If there are currently no appointments available, please go back to the scheduling system at a later time. Our office typically schedules additional appointment slots on a rolling basis depending on the demand for appointments. Therefore, we recommend you check the appointment system periodically for availability.

How do I submit documents to VFS Global? ›

Arrange all documents in accordance with the following instructions:
  1. The first page of the visa application form showing the GWF number must be included with the documents to be sent. ...
  2. All pages should be A4 size only.
  3. Do NOT post original documents, only legible colour photocopies of the originals should be posted.

How do you write an email for a visa appointment? ›

Dear Sirs, This letter is to present [name of applicant, position and company name.] The purpose of [name of applicant] visit to [country name] is to represent [company name] on a visit to [purpose of visit.] We kindly ask you to grant [name of applicant] the appropriate visa for the above-mentioned purpose.

What is the photo size for Schengen visa? ›

Measuring 35 mm across and 45mm in height. These must be in color, no black and white. The head should take up 70-80 per cent of the photo.

Can you book a visa appointment online? ›

Complete and print a DS-160 electronic visa application form. Click on the "Schedule Appointment" button below to select an available date and time for an appointment.

Does VFS print visas? ›

Support your visa application with high-quality printed documents. Whether you need an application form or a supporting document, we offer high-quality printing services at our Visa Application Centre.

What is visa application form? ›

Form DS-160 is submitted electronically to the Department of State website via the Internet. Consular Officers use the information entered on the DS-160 to process the visa application and, combined with a personal interview, determine an applicant's eligibility for a nonimmigrant visa.

Do you send your passport with visa application? ›

Yes. You will need to send your actual physical passport, not a copy of it. A visa is a stamp affixed to one of the blank pages of your passport. A visa application cannot be processed without your original passport.

Can someone else fill out my visa application? ›

If circumstances really prevent you from doing so(e.g. illness), you may entrust someone else to do it for you (no need to provide a power of attorney) providing that you have prepared all the documents required and signed the application form.

What is the fee for Schengen visa? ›

The Schengen visa fee for Indian citizens is €80 (equivalent to INR 7,210.25)*. Children between the ages of six and twelve pay a reduced Schengen visa fee of €40 (equivalent to INR 3,605.13)*. Children under the age of six are entirely exempt from Schengen visa fee payment.

Do you get an email when your Schengen visa is approved? ›

You will receive an email when a decision on your visa application has been made. This is usually within 15 days after submitting your visa application. The email does not say whether your application was successful.

How do I take a picture for my Schengen visa? ›

Photographs taken with a digital camera must be high quality colour and printed on photo-quality paper. frames do not cover any part of your eyes. for religious reasons, but your facial features from bottom of chin to top of forehead and both edges of your face must be clearly shown.

What is the first point of entry for Schengen visa? ›

What Is the First Port of Entry for a Schengen Visa? The first port of entry for a Schengen visa is the country where you first enter the Schengen Area during your trip. This means that if you are coming from a non-Schengen country, the first Schengen country you enter is your first port of entry.

Why am i not able to book an appointment on VFS? ›

In case you are unable to book an appointment via the website, you should reach out to our Contact Centre. For more information on how to contact us, please refer to our Contact page.

How do I get a VFS appointment slot? ›

If you wish to schedule an appointment via email, you can do so by using the web form. Please note: VFS Global will only collect your Personal Information for the sole purpose of scheduling an appointment.

Which Schengen visa is easy to get from USA? ›

According to data for 2021 the easiest visas to apply for in 2022 and their rejection rates are as follows: Luxembourg – with a rejection rate as low as 1.2 percent out of total 2,383 Schengen visa applications received. Slovakia – 2.7 percent out of 3,886 applications. Lithuania – 2.8 percent out of 24,764 ...

How long after visa interview will I get my visa? ›

Overview. After your visa interview, you will be told if your visa application is approved, denied, or requires administrative processing. If your visa is approved, you can collect the visa and passport the following business day from 3:00 to 3:30 p.m. only.

How long does it take to get Schengen visa for France from USA? ›

Your French visa application will be processed within five to 20 working days. Whereas, if you have applied for a France long-stay visa, you will get a reply for 15 to 20 days, or up to 2 months in some specific cases.

Which Schengen visa is hardest? ›

France rejected 21.1 per cent of the 652,331 applications it received. Denmark rejected 21.1 per cent of the 26,469 applications it received. Belgium rejected 20.4 per cent of the 50,796 applications it received.

Which European country gives fastest Schengen visa? ›

1. Luxembourg. Luxembourg, a hidden gem in northern Europe, had the lowest rejection rate in 2021. So, there is a high possibility you may get the visa if your documents are in order.

Which Schengen country has lowest rejection rate? ›

​​Estonia, Malta and Slovenia rejected the most number of Schengen visa applications from India, while Germany, Italy and Hungary accepted the most. Germany had the lowest rejection rate for Indians.

What is the full form of visa in computer? ›

Virtual instrument software architecture (VISA) is a widely used application programming interface (API) in the test and measurement (T&M) industry for communicating with instruments from a computer.

Is there an electronic Schengen visa? ›

A digital Schengen visa will make it easier for legitimate travellers to apply and will at the same time help make the Schengen area safer. Online applications will reduce the number of trips to the consulate for travellers and make the process smoother for national administrations.

How to get visa application form? ›

Step-by-Step guide
  1. Identify visa type. Choose the right visa for your trip. ...
  2. Prepare your application. Get started with your visa application. ...
  3. Book an appointment. Choose a Visa Application Centre and make an appointment. ...
  4. Pay your fees. ...
  5. Visit a Visa Application Centre. ...
  6. Track your application. ...
  7. Delivery of processed documents.

What are the 4 types of visas? ›

The 4 Types of Travel Visa
Visa TypeDescription
Type #1:Tourist visa (pleasure travel visas)
Type #2:Immigration and naturalization visas (including by marriage)
Type #3:Student visas (for studying abroad)
Type #4:Business or work visas (for working, which include both non-immigrant and immigrant types)
3 days ago

What questions are asked in visa interview? ›

Following are few of the common questions asked during the United States Visa interview:
  • What is the reason for your travel to the United States? ...
  • What is the duration of your stay in the United States? ...
  • Where will you be staying? ...
  • Where do you stay in India? ...
  • Who is going to cover your expenses during the travel?

How to fill out a US tourist visa? ›

Application process for the B-2 visa
  1. Submit the Form DS-160.
  2. Pay the visa fees.
  3. Schedule the tourist visa interview at the US embassy or consulate.
  4. Complete the B-2 visa document file.
  5. Attend the visa interview.

How to download visa appointment letter for us? ›

In order to do so, go into the Consular Electronic Application Center website and select the Embassy or Consulate at which you are applying. Hit “Option C-Retrieve Application” on the Getting Started page and enter your application ID number. From there you will be able to view and print your confirmation page.

What should I write in visa application form? ›

Customers have to select a profession from the list that matches their current job the best. In case the applicant is a student, minor or a homemaker, they must enter their father's or their spouse's occupation details. They should mention the name of their employer or company that they are working with.

How to download DS 160 form for US visa? ›

Individuals can access the DS-160 from the Department of State's Consular Electronic Application Center website

What is the QR code on the Schengen visa? ›

If your Schengen visa is type A, C or D, it may also have a QR code. Border control officers can use the code to check the authenticity of your visa. The QR code contains the same information that is on your visa. It does not affect how you can use the visa.


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